Swiss invoicing software: comparison and checklist
In Switzerland, an invoice must carry a QR-bill since the end of the orange and red payment slips in 2022. Invoicing software creates this QR-bill, follows the payments and sends the reminders. This guide compares the options, from the simplest to the most complete.
Quick picks
A few invoices a month, zero budget: AbaNinja.
Simple quotes and invoices, online: smallinvoice.
Invoices linked to the accounting: bexio or Klara.
Installed software from a French-speaking publisher: Crésus Facturation.
Invoices that leave on their own from your CRM or your shop: a custom connection.
To avoid: Word or Excel with a QR-bill pasted by hand.
Table: from the simplest to the most complete
Option
Level
Type
Best for
Word or Excel
●
computer
to avoid
AbaNinja
●●
online
freelancers, small companies
smallinvoice
●●
online
service companies
Klara
●●●
online
small companies, invoices and accounting
Crésus Facturation
●●●
computer
French-speaking companies
bexio
●●●●
online
quotes, invoices, accounting, contacts
Custom connection
●●●●●
your tools
high volume, repeated invoices
The options in detail
Word or Excel
Best for: nobody.
Limit: numbering errors, no payment tracking, the QR-bill is often wrong.
AbaNinja
Best for: freelancers and small companies.
Strength: free, made by the publisher of Abacus.
Limit: fewer options for high volumes.
smallinvoice
Best for: service companies that send quotes and invoices.
Strength: simple, online, a Swiss tool.
Limit: the full accounting is done elsewhere.
Klara and bexio
Best for: companies that want invoices and accounting in the same place.
Strength: a payment received is booked on its own.
Limit: a subscription, a cost that depends on the modules.
Crésus Facturation
Best for: French-speaking companies already on Crésus Comptabilité.
Strength: a direct link with Crésus accounting.
Limit: designed mainly for installation on the computer.
Custom connection
Best for: subscriptions, monthly invoices, online sales.
Strength: the invoice leaves as soon as the sale is closed, without manual entry.
Limit: needs some initial set-up work.
Checklist: what the software must do
QR-bill that complies with the Swiss standard.
VAT: Swiss rates and the VAT number on the invoice.
Quote turned into an invoice in one click.
Reminders: first, second and final reminder.
Bank statement: import of the bank’s camt file, payments recognised on their own.
Details to put on an invoice with VAT: name and address of the company and the client, VAT number, date, description of the service, amount, VAT rate and VAT amount.
FAQ
Is the QR-bill mandatory?
The old payment slips are no longer accepted since 30 September 2022. For a payment by slip, the QR-bill is the standard.
Can you invoice for free?
Yes, with a free tool such as AbaNinja. The cost comes with volume and the link to the accounting.
Which payment term should I give?
30 days is the common practice between companies. Write it on each invoice.
Do your invoices still go out by hand?
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